Subject Access Request Police Scotland. It must comply to the requirements of three pieces of legislation:

It must comply to the requirements of three pieces of legislation: Data Protection Act 2018 Freedom of Information (Scotland) Act 2002 Public Records (Scotland) Act 2011. scot Subject Access Request You have the right to ask an organisation if they’re using or storing your personal information. Information not held by the Authority but advice and assistance provided. Our FOI and Subject Access Request If you would like to know what information is held about you on the Police National Computer, the ACRO Criminal Records Office (ACRO) provides this service on behalf of the majority of police forces throughout England and Wales. Dec 2, 2025 · Report Summary Issued 24 January 2025, this FOI response advises that information on operational policing matters is not held by the Scottish Police Authority. What is a Part 3 subject access request (SAR)? A Part 3 SAR is a request made by or on behalf of someone for the information they are entitled to ask for under section 45 (1). The right of access. Jan 13, 2025 · Police Scotland could face a probe after failing to respond to a request for information about a Highland campaigner. This right is commonly referred to as a Subject Access Request (SAR). This includes non-conviction information, and convictions for non-recorded offences (see below for the definition of a recorded offence) You can get copies of what information the police hold locally by making a police subject access request. All the principles, but only so far as they relate to the right to be informed and the right of access. Right to rectification (correction) We must correct without delay, any personal information we hold on you which is not accurate. The Freedom of Information (Scotland) Act 2002 gives a general right of access to all types of recorded information held by public authorities. scotland. This is referred to as a Subject Access Request or ‘SAR’. the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. The one-month timeframe starts once you receive the SAR, or from when you receive any information you request to: confirm the data subject’s identity confirm that a third party is authorised to act on behalf of the data subject collect a fee Most of the time, you should respond to SARs for free. To access the full document please open the PDF document above. Advice is provided that Police Scotland may hold information. You don’t need a solicitor or Under data protection legislation, you have a right to access information Police Scotland holds about you, subject to certain restrictions, by making a Subject Access Request. Fill in this online form to request a copy of your personal information held by Police Scotland. However, the Act does not necessarily cover every organisation that receives public money. . We hold data relating to people in all of these categories. [Give details of your complaint clearly and simply and, if needed, its effect on you. Any deletion request for records owned by these forces should be submitted directly to them. These rights are: Right of access – you can make a ‘subject access request’ for a copy of the information we hold about you (see Subject Access Requests) The Freedom of Information (Scotland) Act 2002 provides a right of access to all types of recorded information held by public authorities. Request CCTV footage of yourself You have the right to request CCTV footage of yourself. Learn how to access the information Police Scotland holds about you, subject to certain restrictions. Police Scotland support those who wish to become police officers, special constables or police staff by hosting various online and in-person recruitment events throughout the year Access to information Police Scotland has many obligations in regard to allowing access to information. OFFICIAL OFFICIAL OFFICIAL REQUEST FOR ACCESS TO INFORMATION FROM SCOTTISH POLICE AUTHORITY SCOTTISH POLICE AUTHORITY Subject to certain exemptions, the Data Protection legislation affords you the right to be told whether any information is held about you and a right to obtain a copy of that information and the purpose for which we hold your data. Who is this for? Anyone who has experienced crime, been a witness to one, or has been accused of one. For ease, and to ensure the data subject provides sufficient information to enable Police Scotland to trace the personal data requested, it is helpful if the Request for Access to Information Form (Force Form 052-002) is completed, but this is not compulsory. We require the information listed below to progress your request: Your Reference Number Your Clients Name and address Date and location of incident Clients Vehicle Registration Mark We would like to show you a description here but the site won’t allow us. Find out how to apply to Police Scotland and other organisations for your personal records. e. Police Scotland support those who wish to become police officers, special constables or police staff by hosting various online and in-person recruitment events throughout the year May 30, 2024 · If you would like this information in an alternative format or language - please phone us on 101 to discuss your needs. Police Scotland processes a variety of personal data, including but not only for law enforcement purposes. scot May 30, 2024 · If you would like this information in an alternative format or language - please phone us on 101 to discuss your needs. This is called a subject access request. You can also ask them for copies of your personal information. Hey, does anyone have experience of making a subject access request to Police Scotland? I made one on March 22nd and it was… Police Scotland or Police Service of Northern Ireland owned record sought for deletion - Not eligible to apply under Record Deletion Process. Public authorities include government departments, local authorities, the NHS, state schools and police forces. ‍ When the right to access might not apply ‍ The police might remove information that relates to other people To request any of your personal information that may be held by us please use our subject access request form. police. Jun 18, 2025 · 25-1720 - SOP/ Procedure - Handling of Subject Access Requests Reference: 25-1720 - SOP/ Procedure - Handling of Subject Access Requests Date and time of release: 18/06/2025 10:39:36 Article category: Information, technology and data protection, Policies and Procedures, Subject access request complaint [Your full name and address and any other details such as account number so they know who you are] I’m concerned you haven’t done everything you’re meant to. Please search again. I don’t think my information is accurate on CHS, how can I sort it? May 30, 2024 · If you would like this information in an alternative format or language - please phone us on 101 to discuss your needs. This request form is not for use for the following purposes; May 30, 2024 · If you would like this information in an alternative format or language - please phone us on 101 to discuss your needs. uk) list can be found in the appendix. 15 votes, 14 comments. uk/access-to-information/data-protection/subject-access-requests/ The deadline to respond is within one month. Jun 18, 2025 · 25-1720 - SOP/ Procedure - Handling of Subject Access Requests Reference: 25-1720 - SOP/ Procedure - Handling of Subject Access Requests Date and time of release: 18/06/2025 10:39:36 Article category: Information, technology and data protection, Policies and Procedures, Apr 2, 2025 · You can ask Disclosure Scotland for a copy of your personal data by making a Subject Access Request. We would like to show you a description here but the site won’t allow us. May 30, 2024 · If you would like this information in an alternative format or language - please phone us on 101 to discuss your needs. Peter Todd submitted two Subject Access Requests (SAR) under GDPR laws in November. Anyone can make a SAR. May 30, 2024 · 23-1811 - Standard Operating Procedure - Information Sharing, Personal Data (Subject Access Request) Make a subject access request Due to the Data (Use and Access) Act coming into law on 19 June 2025, this guidance is under review and may be subject to change. Dec 2, 2025 · Issued 17 November 2025, this FOI response relates to the wait time for Subject Access Requests from Police Scotland. Police Scotland support those who wish to become police officers, special constables or police staff by hosting various online and in-person recruitment events throughout the year May 30, 2024 · Home Access to information Freedom of Information Disclosure Log Disclosure log 2023 November 23-2500 - Personal Data (Subject Access Request) Police Scotland secure forms Police Scotland forms. Police Scotland support those who wish to become police officers, special constables or police staff by hosting various online and in-person recruitment events throughout the year You have a right to know what personal information we hold about you. Find out more. Nov 14, 2012 · Guidance, checklist and form for making a subject access request to the Disclosure and Barring Service. Police Scotland support those who wish to become police officers, special constables or police staff by hosting various online and in-person recruitment events throughout the year Dec 31, 2021 · Example of the considerations and process followed when a subject access request is received Step 1 – Is the application valid? An organisation makes a system access request. Find out how to apply online, by post or by email, and what proof of identification and authority you need. How to make your request When to re-submit a request When does the right of access not apply? What to do if you disagree with the outcome or remain dissatisfied What can I do if there is inaccurate information on my DBS certificate? Can The Freedom of Information (Scotland) Act 2002 gives you the right to access official information held by public authorities. May 23, 2018 · How to request personal data You can request a copy of any personal data we hold about you by making a subject access request (SAR) under the General Data Protection Regulation, by: completing the form attached below and returning it by email or post sending an email to dpa@gov. More information on how to apply is provided in the Subject Access Requests section of the website. The Freedom of Information (Scotland) Act 2002 provides a right of access to all types of recorded information held by public authorities. Complaints update form Contact Us form Contact Recruitment form Disclosure Scheme for Domestic Abuse form Filming request form Lost Property form Online Reporting form Police Complaints form Policing Partners form Sex Offender Community Disclosure Scheme form Youth Volunteer Event Request form Youth Volunteer Interest Register form Subject The objective of the Victim and Witnesses (Scotland) Act 2014 (the Act), is to improve the experience of victims and witnesses within the criminal justice system in Scotland and one of the key provisions of the Act is that victims and witnesses are now entitled to request certain information about their case. SQ87: What is a subject access request and when is it appropriate to get one done? This record is no longer published. When you make a subject access request, we will ask you what kind of information you are looking for what services you think may hold information about you proof of your identity Legal professional privilege Personal information is exempt from the right of access if it consists of information: to which a claim to legal professional privilege (or confidentiality of communications in Scotland) may be maintained in legal proceedings; or about which a professional legal adviser owes a duty of confidentiality to their client. (Note that some tables and appendixes are not We would like to show you a description here but the site won’t allow us. As of 1 January 2005, people have had the right to make a request for Subject Access Request You have the right to see a copy of the personal information that SPS holds about you, subject to exemptions. Hosted by Custody records Correspondence between the police and other organisations, such as those providing support to you ‍ Police Scotland also provides Tips for Applicants to help in making a Subject Access Request. The document is a Subject Access Request Form from Police Scotland, outlining the process for individuals to request access to their personal information held by the police. You can make a free Data Subject Access request by contacting us. The right of access allows you to obtain personal information held about you by organisations, including police forces and the wider criminal justice system. Freedom of Information, policy, published FOI responses This page tells you about the Scottish Police Authority’s duties toward Freedom of Information. It details the necessary identification requirements, submission methods, and legal considerations regarding data access. Disclosures for ACRO Subject Access Requests only include checks on the PNC. Given the importance of the right of access as a core right within the UK GDPR, you need an extremely strong justification that enforced subject access is in the public interest, supported by clear, specific and convincing evidence. Your Rights The GDPR and the Data Protection Act 2018 strengthen the rights that you, as a data subject, possess in relation to the personal data that Police Scotland holds about you. What sort of personal information do you keep? It could be any kind. The Plans for new and updated guidance page will tell you about which guidance will be updated and when this will happen. Apr 1, 2025 · You can ask Disclosure Scotland for a copy of your personal data by making a Subject Access Request. Examples of what you may wish to say are: For Police Scotland, the request should set out need for completion of any additional documentation to satisfy the Criminal Procedure (Scotland) Act 1995 Caldicott Guardians are involved in authorising (or establishing procedures for) the release of information to the police. Jun 16, 2020 · You can ask for a 'subject access request' to see the records the police have about you, such as DNA samples and fingerprints. Police Scotland reserves the right to apply the relevant exemptions set out by the Data Protection Act 2018 to the release of personal. Buy me a coffee: paypal. Police Scotland secure forms Police Scotland forms. If the data subject currently lives or has lived in Scotland and requires access to information that may be held about them on the Criminal History Scotland (CHS) database, a separate request to Police Scotland will need to be made. Find out about the different types of information, how we collect this data and how we use this information to help our customers. A Scottish Police Information held by Scottish public authorities is covered by Scotland’s own Freedom of Information (Scotland) Act 2002. Note that if you are a competent authority processing personal data for law enforcement purposes (e. The Freedom of Information (Scotland) Act 2002 gives a general right of access to all types of recorded information held by public authorities, sets out exemptions to that right and places a number of related obligations on public authorities, particularly in relation to Records Management and Publication Schemes. Police Scotland support those who wish to become police officers, special constables or police staff by hosting various online and in-person recruitment events throughout the year May 23, 2018 · How to request personal data You can request a copy of any personal data we hold about you by making a subject access request (SAR) under the General Data Protection Regulation, by: completing the form attached below and returning it by email or post sending an email to dpa@gov. You need to make a request to the owner of the CCTV system. To request this information, you can submit a Subject Access Request to Police Scotland at https://www. Police National Database (PND) Summary SUBJECT ACCESS REQUEST Please read the following information carefully before completing the application. You should instead submit a subject access request to access to your own, personal For ease, and to ensure the data subject provides sufficient information to enable Police Scotland to trace the personal data requested, it is helpful if the Request for Access to Information Form (Force Form 052-002) is completed, but this is not compulsory. FOI requests should not be submitted for access to your personal information. The pages in this section provide further details on how you can make requests under the following pieces of legislation and the types of information which may be exempt from disclosure. Jun 6, 2023 · Individuals can obtain a copy of their full criminal record information by submitting a Subject Access Request (SAR) on the Police Scotland website or via post. Such mental disorders could include (but are not limited to) schizophrenia, bipolar disorder, schizoaffective disorder, schizoid personality disorder, schizotypal personality disorder and psychotic depression. They may ask you to: confirm whether or not you are processing their information; and if so, provide them with access to it. Please read the Subject Access Request Guidance Notes below before completing this form. When you make a subject access request, we will comply with the requirements of the GDPR and the Data Protection Act 2018. We manage your data in line with strict data protection laws. A separate form should be completed for each individual. The Authority has a range of duties related to information. This guidance is for the use and completion of requests for information held by Greater Manchester Police i. A leader in the field of criminal records and biometric information, we provide a range of services that deliver operational benefits to law enforcement and public protection teams, help bring offenders to justice and meet the legitimate information access and management needs of the public. What does Police Scotland do with my biometric data? For Police Scotland, the request should set out need for completion of any additional documentation to satisfy the Criminal Procedure (Scotland) Act 1995 Caldicott Guardians are involved in authorising (or establishing procedures for) the release of information to the police. Dec 31, 2021 · Example of the considerations and process followed when a subject access request is received Step 1 – Is the application valid? An organisation makes a system access request. Your rights include (but are not limited to) the right to be informed about the use of your personal data, accessing what information we hold about you through a Subject Access Request, and the right to request this data is corrected or deleted, as required. uk This form is for any person who wishes to apply for access to personal data held by the Scottish Government. To view as accessible content please use the sections below. This is called the right of access and is also known as making a subject access request, a SAR or a DSAR. You can get further information on how to apply for this information and what you can expect to receive by visiting the ACRO website. The General Data Protection Regulation (GDPR) as amended by the Data Protection Act 2018 (DPA) gives you rights to request and receive your own personal data. uk) Sep 30, 2025 · This is called a 'subject access request'. You can do this either in writing or verbally. ‘locally held’ personal information only. May 27, 2019 · Police Scotland may arrest criminal suspects who have, or have been diagnosed in the past, as having a mental disorder associated with a loss of reality perception. Subject Access Request Guidelines for Social Work Services Introduction These guidelines explain the rights of individuals to access their personal data and have been updated to take account of new data protection legislation i. Subject Access Requests should not be confused with Freedom of Information requests. You need proof of identification and authority where appropriate to submit your request. These rights are: Right of access – you can make a ‘subject access request’ for a copy of the information we hold about you (see Subject Access Requests) ACRO Criminal Records Office (ACRO) is a national police unit working for safer communities. You have the right to ask for a copy of records the police have about you on the Police National Computer (PNC) and this request is processed by ACRO. Form Under data protection law you have a right to request copies of any information which the Council may hold about you and how your personal information is processed. May 30, 2024 · Home Access to information Freedom of Information Disclosure Log Disclosure log 2024 February 24-0355 - Personal Data - Subject Access Request You can apply for a Subject Access Request and if you are entitled to receive information, you will be provided with it or told the reason why it cannot be provided. May 30, 2024 · Home Access to information Freedom of Information Disclosure Log Disclosure log 2024 February 24-0267 - Personal Data (Subject Access Request) This page tells you about the Scottish Police Authority’s duties regarding information and data. g. Subject Access What is it? As an individual, you have the right to access and receive a copy of your personal data. You should be aware that the Authority does not process information in respect of Criminal Convictions. Complaints update form Contact Us form Contact Recruitment form Disclosure Scheme for Domestic Abuse form Filming request form Lost Property form Online Reporting form Police Complaints form Policing Partners form Sex Offender Community Disclosure Scheme form Youth Volunteer Event Request form Youth Volunteer Interest Register form Subject Customer: Uk) Can a Subject Access Request (SAR) to local police trigger the police to reinvestigate reports after it has already been decided that there is no crime and no further action? (Thereby changing the "no crime" and/or "no further action" to something else) What is a Part 3 subject access request (SAR)? A Part 3 SAR is a request made by or on behalf of someone for the information they are entitled to ask for under section 45 (1). For further information and details on how to make a subject access request please visit the Subject Access Request section of the Police Scotland website. What is a Mar 27, 2025 · The Subject Access Request Unit manages all data subject rights including subject access requests for immigration and citizenship related personal records held across the borders, immigration and You may find it easier to complete a Subject Access Request form, however, this is not a requirement. gov. The Act also requires Scottish public bodies to produce and maintain a publication scheme. the Police conducting a criminal investigation), your processing is subject to the rules of Part 3 of the DPA 2018. You should instead submit a subject access request to access to your own, personal To request any of your personal information that may be held by us please use our subject access request form. The General Data Protection Regulation (GDPR) and the Data Protection Act 2018 require us to be more transparent in explaining how we process that data, including what we do with it, how long Provision of Reports Provision of Reports How to submit a request Police Scotland aim to deal with all information requests as quickly and efficiently as possible. Make a subject access request Due to the Data (Use and Access) Act coming into law on 19 June 2025, this guidance is under review and may be subject to change. If this is the case, we should provide assistance and guidance to direct the requester to the correct body Data Protection (DP) - Subject Access Request (SAR) - 0000 - Template - 01b - request is for another organisation details - Objective ECM (scotland. May 30, 2024 · Home Access to information Freedom of Information Disclosure Log Disclosure log 2024 February 24-0267 - Personal Data (Subject Access Request) May 30, 2024 · Home Access to information Freedom of Information Disclosure Log Disclosure log 2024 January 24-0113 - Personal Data (Subject Access Request) You may find it easier to complete a Subject Access Request form, however, this is not a requirement. M1 Spur, Saughton House, Broomhouse Drive, Edinburgh EH11 3XD www. Access to information Police Scotland has many obligations in regard to allowing access to information. list can be found in the appendix. For queries related to Police Certificates, International Child Protection Certificates and Subject Access Requests please check our Frequently Asked Questions on the following pages before contacting Customer Services: Police Certificates International Child Protection Certificates Subject Access Requests For further support on our services, you can contact our Customer Services desk. me/ukfreedomaudits We would like to show you a description here but the site won’t allow us. It Under data protection legislation, you have a right to access information Police Scotland holds about you, subject to certain restrictions, by making a Subject Access Request.

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